Client scheduling for appointment businesses
Scheduling that fills its own cancellations.
ClokFox is a client scheduling, intake and cancellation management platform. When a client cancels, ClokFox offers the opening to your wait list by text, voice or email, so the time is booked again instead of lost. Intake forms, documents and e-signatures live in the same place.
Talk to us Email [email protected]Cancelled time, offered in minutes
A freed slot goes to the client waiting longest who fits it. They answer with a number, and the visit is booked or moved while you keep working. Close to the start, ClokFox tells your team instead, so someone can call. (The business and names above are an example.)
Everything between booking and the visit
One place for the schedule, the reminders, the wait list and the paperwork, run in each business's own time zone.
Booking and reminders
Clients book online or with your team. Reminders go by text, call or email, only to clients who agreed to them, and never in the middle of the night.
Wait list recovery
Cancellations and moved visits are offered to the wait list automatically, one client at a time or several at once, with a clear expiry on every offer.
Two way texting and calls
Clients confirm, cancel or reschedule by replying with a number, from your business's own phone number. Every change is read back before it happens.
Client portal and intake
Clients complete intake forms, see their visits and join the wait list from a secure portal.
Documents and e-signatures
Request documents, collect uploads, and send agreements for electronic signature with a full audit trail.
Staff calendars and reports
Staff connect Google Calendar or Microsoft 365 so ClokFox never books over their busy time. Reports show the revenue recovered from cancellations.
Built for businesses that run on appointments
Dental, medical, chiropractic and physiotherapy practices, med spas, spas and salons, and professional services firms.
- Dental
- Chiropractic
- Physiotherapy
- Med spa
- Spa and beauty
- Accounting and professional services
Careful with client information
Each business's data stays separate. Every record belongs to one business and is kept apart from every other business's records at the database level.
Health privacy in every message. For health businesses, texts and calls do not name the service unless the business chooses to, and never carry clinical detail.
Consent first. Clients receive texts and calls only after agreeing to them, and can opt out at any time by replying STOP.
Calendar access kept to the minimum. ClokFox reads only busy times from a connected calendar and changes only the events it created. Read the details in our privacy policy.
Get in touch
Email [email protected] to ask a question or arrange a demonstration.